Host a (virtual) House Party

Planning Your House Party

Sign up to host a house party

Sign up to host a house party by emailing us at smartjustice@acluhawaii.org. When you sign up to host a house party, we will provide you with the following: ACLU-HI staffer to help with a short presentation and discussion, zoom link, background material on the issue for discussion, (in-person) sign-in sheet and name tags.

Set your goal

What is the goal of your event? Is it to provide information, motivate people for a specific action, increase membership, raise awareness of the ACLU in your community or to celebrate a victory? House parties are for every community - they can be hosted for classes, church congregations, your neighborhood, friends, and family. 

Location

• Due to the pandemic, we host all our house parties via zoom. Contact us at smartjustice@acluhawaii.org and we'll work on scheduling and creating the zoom link and room. 
  If your event is open to the public, please post it on www.peoplepower.org.
• In-person: Choosing the right location for your event depends on whom you’d like to attend and the particular environment you want to create. Find a home that is big enough for your guests to be comfortable, but not so large that it is difficult for people to participate in a group discussion. Other factors to consider when selecting a space include parking, access to public transportation and the distance your guests must travel to get there. Make sure the space you select is wheelchair-accessible.

Promoting your house party

Getting people to your event is just as important as planning the program. When hosting a small event for a group of friends and neighbors, send personal e-mails and make phone calls.

The Essentials

• Date, Time, and Location
• Describe the Event: A basic, brief description, as simple as “Letter Writing Party.”
• Contact: Make sure to list e-mail and phone number of the organizer. That way any guests know whom to contact if they have any questions.

At your house party

Careful preparation on the day of your house party will result in a smooth-running event. Between the time your guests arrive and when the formal proceedings begin, you should set the stage for the remainder of the event.

Registration

• We'll create zoom registration link for your guests to RSVP for the house party.
• In-person: Be sure to keep track of who attends your event so that you can contact them again for future activities. The simplest way to do this is to have a sign-up sheet with space for the most important information: name, address, phone number and e-mail. Have a couple of pens or pencils on hand. It’s a good idea to designate a volunteer to personally ask each attendee if they have had a chance to sign in. Contact us for a these materials.

Name Tags (for in-person)

If your guests won’t know each other, encourage them to wear name tags. Make them beforehand if you know who is attending, or put out blank name badges or stickers along with a few markers and ask guests to create their own. Name tags will make it easier for guests to learn each other’s names and will allow you to call on people during the group discussion. Contact us and we will gladly provide you with name tags.

Refreshments

While not absolutely necessary, guests always appreciate refreshments. You can keep it as simple as coffee and sodas, with store-bought cookies or pastries. If you hold your event at a local coffee shop or restaurant, owners may donate some drinks and snacks.

Introductions and opening remarks

As your guests get settled, before the presentation begins, take the opportunity to welcome them. Introduce yourself. If the group is small enough, you might go around the room and invite each person to say their name and what brings them to the event.

Educational materials

Have current ACLU materials, including membership brochures and e-mail sign-up cards, available. You might also pass them out after the event ends or place them on a table near the exit. The ACLU-HI has materials available for you. 

Group discussion

Have a few pre-planned topics or questions. If everyone in the room seems to have something to contribute, you can scale back their ambitions to focus on a few central points and one or two urgent actions. On the other hand, you can use a question or idea as a way to elicit a response. 

Call on people. Give each person a chance to speak and graciously limit the length of their comments.

Stick to a time limit. If you hit your time limit and the group is still talking, ask for one last question. If people wish to continue the discussion, they can do so outside or after other people have the chance to leave.

The ACLU-HI Web site, www.acluhi.org, has detailed information about numerous civil liberties issues that can help prepare you to lead the discussion. You can share key pieces of information and breaking news and be better prepared to answer questions. If someone asks a question and you don’t know the answer, it’s OK to say you don’t know. Simply offer to find out the information and get back to them later.

Follow Up

• Thank guests for attending
• Send out thank you cards or make a phone call to thank your attendees for taking the time to defend civil liberties.
• Provide answers to questions left unanswered
• Make sure that any unanswered questions get answered. Feel free to contact us if you need help answering these questions.
• Remind attendees to join the ACLU-HI e-mail activist network
• Let attendees know that it is important to follow up on the issues that were discussed at the party and the best way to do that is to keep informed through the ACLU-HI activist network.
• Take a picture of your sign up sheet and email to us at smartjustice@acluhawaii.org
• Let’s debrief. We want to hear all about your event. Click here to report back on your event.